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TradeBroken

The lender pack

A frozen set of figures a bank can verify, and how to prepare one.

A lender pack is the set of figures a bank asks a shop for, in one document that never changes after you issue it and that the bank can check. Only the owner can issue one.

What's in it#

  • Your business: name, owner, phone, address, branches, when you joined TradeBroken and since when your records go back.
  • A summary: net worth, stock value, stock in transit, what customers owe you, cash, what you owe suppliers, and your average monthly sales and net profit.
  • Profit and loss for the period, month by month, with your expense lines.
  • Branches: sales and profit for each.
  • What you own and owe, the stock valuation by branch and category, and who owes you by age.
  • Stock counts: the latest verified certificate for each branch.
  • Data quality: how complete your records are, so a reader knows how much to rely on them.

Issue one#

Go to Lender pack and issue a new pack:

  1. Choose the date it's as at (not in the future, and not before your first record).
  2. Choose how many months it covers: 3 to 24. The default is 12. If your records are newer, it covers what you have.
  3. Issue it. You'll see the pack, and you can download it as a PDF.

Past packs stay in the list, newest first, and each one always shows exactly what it showed on the day.

How a bank checks it#

Every pack has a verification code, and the PDF has a QR code that opens a public page on TradeBroken. The bank sees the shop, the date, the figures and the certificates, and the page tells them if the pack is intact: that is, the stored figures still match their fingerprint. If anything had been changed, it shows as not valid. There is nothing for the bank to sign in to.

Before you issue one#

  1. Count your stock at each branch recently, ideally with an independent count. The latest certificate is included.
  2. Close your months up to last month, so the figures can't move. See Closing the month.
  3. Look at Reports → Data quality: products without a cost make your stock value too low.
  4. Check that you recorded opening balances and opening cash when you started.